Liberty Tuition privacy notice for schools, pupils, parents and guardians

This policy was created by ELT as follows:

Creator: Programme Director
Approver: Operations Director
Date of Most Recent Review and approval: 13.11.2023

Next Review: 01.09.2024 – against potential KCSIE updates. If there are legislative or regulatory changes in the interim, this policy will be reviewed before the aforementioned date.
Should no substantive changes be required at that point, the policy will move to the next review cycle

Contact: Alexander Scott –

1. About Liberty Tuition

Liberty Tuition (we, us, our) is a registered limited company, supporting all students but placing emphasis on pupils from disadvantaged backgrounds to achieve a meaningful level of academic attainment. We provide high-quality tutors to work with pupils, increasing their subject knowledge, confidence and study skills.

2. Purpose of this privacy notice

The current version of this notice is effective from 01st January 2023.

This notice intends to make the following points clear to schools, pupils, parents and guardians about the information (data) we ask partner schools to share with us about pupils taking part in our programme and the information we collect independently:

Please note that if a school partners with Liberty Tuition as part of the National Tutoring Programme (NTP), then additional documentation produced by the NTP including privacy notices and other guidance beyond that covered in this notice may be provided to the school and participating pupils and their parents separately

3. Data Purpose – why we ask our partner schools to share information with us and why we collect some additional information independently

Liberty Tuition asks our partner schools to provide information about the pupils they put forward for participation in our tutoring programme, and we collect some additional information independently, for the following reasons:

4. Data Collection what information we ask partner schools to share with us and what information we collect independently

Before a pupil officially joins our programme, we ask our partner schools to provide us with the following information about all pupils selected to take part, via a password-protected spreadsheet or email encryption software: full name, school, school year, gender, date of birth, unique pupil number, subject ability, pupil premium status, indication of if the pupil could access private tutoring (for non-PP eligible pupils).

5. Data Storage and Accesswhere we store the information and who can access it

6. Retention – how long we keep the information

7. Data sharingwhat information we share with other parties.

8. Legal basisour legal basis for processing the information

9. Security of personal information

10. Transfers outside of the EEA

11. How to control your information and your rights

Liberty Tuition is committed to accommodating your rights under the General Data Protection Regulation, which include:

The data subject shall have the right to obtain from the controller the erasure of personal data concerning him or her without undue delay and the controller shall have the obligation to erase personal data without undue delay where one of the following grounds applies:

■   the personal data are no longer necessary in relation to the purposes for which they were collected or otherwise processed;
■   the data subject withdraws consent on which the processing is based and where there is no other legal ground for the processing;
■   the data subject objects to the processing and there are no overriding legitimate grounds for the processing, or the data subject
objects to the processing

■   the personal data have been unlawfully processed;
■   the personal data have to be erased for compliance with a legal obligation in Union or Member State law to which the controller is subject;

2. Where the controller has made the personal data public and is obliged pursuant to paragraph 1 to erase the personal data, the controller, taking account of available technology and the cost of implementation, shall take reasonable steps, including technical measures, to inform controllers which are processing the personal
data that the data subject has requested the erasure by such controllers of any links to, or copy or replication of, those personal data. 
3. Paragraphs 1 and 2 shall not apply to the extent that processing is necessary:

■   for exercising the right of freedom of expression and information;
■   for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller;
■   for reasons of public interest in the area of public health
■   for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in so far as the right is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
■   for the establishment, exercise or defence of legal claims.

Your personal data is not used in any automated decision making (a decision made solely by automated means without any human involvement) or profiling (automated processing of personal data to evaluate certain conditions about an individual).

Where we make an automated decision which has a legal or substantially similar effect, you have the right to speak to us and we may then review the decision, provide a more detailed explanation and assess if the automated decision was made correctly.

12. How to contact us

To contact us in relation to any of the information contained in this policy notice, to make a complaint, to pursue any rights under the General Data Protection Regulation and to contact our DPO, please email:

Contact: Programme Director, Alexander Scott
Telephone: 07845035247

If you are unhappy with the way that we have handled your Personal Information, you can make a complaint to the Information Commissioner’s Office (ICO) which is the UK authority responsible for data protection.